Use the European Innovation Management Standard as your Innovation Checklist

Is Innovation & Standardisation an Oxymoron?

I used to be a lead quality auditor while I worked at Novozymes, and that taught me one great lesson: On this planet, there are roughly two kinds of people, when it comes to outlook on quality management systems. Those that hate it, and those who can’t get enough of it. As a manager, I was definitely exposed to both kinds, and it was in the beginning really an uphill battle, since these two camps really hated each others guts.

The “hippie” camp (yes, you guessed it – no systems) pledged that any kind of quality management would curb their creativity, hence let’s for all intends and purposes fight this trend, openly or behind the scenes.

The “fascist” camp (the quality people) had the point of view that we need everything to be written down, and to have procedures for everything.

Obviously (at least to me) none of them were completely right, and none of them were completely wrong; my job was to make the two groups acknowledge the “other” camp’s viewpoint: If everything sails, nothing can be reproduced, and if everything needs to be done according to a Standard Operating Procedure, nothing new gets created. This is why utilizing document management software like FilecenterDMS can help with collecting all files together and storing them so it is easier for employees to manage and view, without the hassle of doing it all themselves, this satisfies the “hippies” as well as the ones who want organization!

So my point of view is that we do need standards, and that ISO 9001, ISO 9002, ISO 14001 etc. indeed are useful. The short video below makes a brilliant case for the need for standards:

The European Innovation Management Standard

The European Innovation Management Standard CEN/TS 16555 has been underway since 2008, and as such it incorporates a lot of the elements which are believed to constitute current best practices on innovation management. The Standard consists of 7 documents:

  1. Innovation management system (16555-1:2013)
  2. Strategic intelligence management (16555-2:2014)
  3. Innovation thinking (16555-3:2014)
  4. Intellectual property management (16555-4:2014)
  5. Collaboration management (16555-5:2014)
  6. Creativity management (16555-6:2014)
  7. Innovation management assessment (16555-7,2015)

All the published standards may be purchased and downloaded from various European Standard sites, e.g. from Dansk Standard, or from the Dutch Standards site. The standards are in English at both sites, except from the foreword, which is in the national languages.

Also, there are several good overviews out there, e.g. if you want a bit of a historical background for the standard, you may download the presentation by Magnus Karlsson, entitled “Who needs a standard for Innovation Management?”, or a Norwegian presentation, largely based on the aforementioned presentation “Frokostmøte: Innovasjonsledelse – Lansering av CEN/TS 16555-1”. One of the points that Magnus Karlsson is making is that the standard is a natural development, from quality standards to innovation standards, with the associated management practices:

Development of Innovation Standards

Why are there 500+ Innovation Management Systems out there?

When I consult to companies about innovation management, very often the conversation revolves around having an innovation management system, but in a very narrow sense. The sentence “we need a system” more often than not implies a wish for an IT-based system to handle idea management. There are plenty of such systems around, and they are getting fancier every day. Googling “innovation management software” gives 262.000 hits. Capterra has collected a list of idea management software with 83 different packages. And there are much more than the 83 listed by Capterra – my guesstimate is that there are 500+ systems, if we include apps and proprietary systems created by private enterprises.

Why are there so many different systems out there? My humble opinion is that it is because they don’t do the job. The IT-based solutions often only solve a small part of the challenge about innovation management, often dealing with collecting and evaluating ideas in the initial phases, but rarely integrating it into the whole business and stakeholder context that innovations are developed within.

Don’t confuse IT-based innovation management systems
with an innovation management system…

The European Innovation Standard applies a more nuanced view on innovation management systems, as we will see in the following.

Innovation management system (16555-1:2013)

According to the first document of the European Innovation Standard, an innovation management system is defined as follows:

IMS = Innovation Management System:
Set of interrelated or interacting elements of an organisation to establish innovation policies and objectives,
and processes to achieve those objectives

The key elements covered in 16555-1:2013 are illustrated below (click on picture to enlarge):

Key Elements covered by IMS

It is obvious from this picture – which is only a summary of all the topics covered in the document – that this description of an Innovation Management System (IMS) is much more far-reaching than the ground covered in even the most sophisticated IT-based system.

For innovation to be more succesful, we need to view it as a whole system, and to work with it in a much more structured and tangible way than how we ordinarily do it. I am totally convinced that employing an innovation standard, which captures a lot of what we know works about innovation is a much better way to go than to waste a lot of money on IT systems alone.

How can the Best Practices in an Innovation Management Standard be Leveraged?

We provide Innovation Training using the European Innovation Standard as a base, and we have also developed an innovation board game, INNOCULTURE, which is mentioned in a separate blog post, and is available in our Methods & Tools section as well. You may also download a free IMS checklist, which is based on the IMS described in the standard.

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